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Understanding the Different Types of Tasks and Prioritizing Them

Understanding the Different Types of Tasks and Prioritizing Them

Understanding the Different Types of Tasks and Prioritizing Them

The key challenge to time management for students is finding time to work on schoolwork. To address this challenge, students need to be able to understand the different types of tasks and prioritize their time accordingly based on their relevance to the study goals you set. Tasks can be categorized using the two axis: a) goal directed or non goal directed and b) urgent or non urgent. Goal directed in this context will be referring to the tasks that are related to the achievement of academic/study goals.

In the rest of the article, I will share the four different types of tasks that will aid you in the prioritization.

 

1. Type 1: Urgent and Goal Directed (T1)

These tasks are urgent and contribute to the progress of your study goals. Examples of such tasks include submitting homework that is due soon, studying for an upcoming test, completing project work, etc

 

2. Type 2: Not Urgent and Goal Directed (T2)

These tasks are not urgent and contribute to the progress of your study goals. Examples of such tasks include reading your notes ahead of the lecture, making notes for exam preparation, exercising daily, etc

 

3. Type 3: Urgent and Non-Goal Directed (T3)

These tasks are urgent and do not contribute to the progress of your study goals. Examples of such tasks include answering phone calls from friends and family members, replying text messages to people in your social circle, running family errands, etc.

 

4. Type 4: Not Urgent and Non-Goal Directed (T4)

These tasks are not urgent and do not contribute to the progress of your study goals. Examples of such tasks include going to your friend’s birthday party, surfing on social media, binge watching on Youtube/Netflix, hanging out with friends, playing online games, etc

 

Now that you are able to relate to the different types of tasks that you encounter daily, you then need to have broad guidelines to allocate your time to the different tasks. For T2 tasks, you should spend 50-60% of your time on such tasks because they are critical to your progression towards your study goals. For T1 tasks, you should spend 15-20% of your time on them. No doubt such tasks contribute to your study goals, but if you are able to do proper planning, there shouldn’t be so many tasks that become urgent and compete for your limited time. For T3 tasks, you should spend 10-15% of your time on them because while it isn’t goal directed, you still need to complete them because life is not just about studies. For T4 tasks, you should spend the least time on them, say 5-10% of your time because we are still humans after all and spending time on pleasure and things we like is a necessity!

Hope that the tips provided above can help you manage your time better for your studies!

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